AUK
Facility Reservations American University of Kuwait

Space Availability

Shaded blocks are booked (including set-up & clean-up). Everything else is open to request. Pick a day to see every space at a glance.

Available Booked Clean-up buffer

Event / Facility Booking Request

Complete the form to request one or more campus spaces. Every request is first endorsed by your direct supervisor / approver, then approved by the reviewing office (Public Affairs, Library, or Faculty Floor). Once fully approved, the booking appears as a confirmed block on the availability board.

Before you submit:
  • Submit at least 5 business days in advance.
  • All events must be approved by your direct supervisor; student club events also require the Office of Student Life.
  • No back-to-back events unless there is a 1-hour gap for Campus Services & IT set-up.
  • Reserve the full window including set-up and clean-up — that is the time the space is blocked.
A · Organizer Information
Your account email is used as the contact.
B · Event Information
Need the same booking every week? Choose the last date here and tick the day(s) — for example, until 1 Dec with "Sun" ticked books every Sunday between your event date and 1 Dec, all in this one request.
C · Venue & Logistics
Select a venue above to specify its set-up. Each selected venue gets its own set-up section (layout, tables, chairs, …) so Campus Services knows exactly what goes where.
D · University Services (optional)

Catering

I.T. needs

Publicity & PR

Sponsorship

E · Approval
Required — your request is sent to this person to endorse first, then to the reviewing office.

My Requests

Track the status of reservations you have submitted.

Requests Awaiting My Approval

Requests where you were named as the supervisor / approver. Endorse to send them to the reviewing office, or reject.

All bookings

Full details of every reservation, for IT & Campus Services planning. Click any booking on the Availability board for its set-up details.

Block a slot

Add a space

Grant / remove admin (reviewer) access

The person must have signed in at least once. Admins can approve/reject requests and manage spaces.

Import reservations from a spreadsheet

Upload an Excel or CSV file with columns: Venue, Date, Start, End, Event (optional: Organizer). Rows are checked against the venue list, previewed below, and imported as approved bookings so they appear on the availability board immediately. PDF files can be uploaded too — they are stored for reference, but bookings can only be read automatically from Excel/CSV.

Uploaded files